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Queue Call Waiting (Hold and Waiting Messages)

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Overview

This article covers detailed queue settings information.  We recommend you start by following the instructions in this article before proceeding. 

When a caller is routed to a queue, they will hear the standard US ringback tone while waiting for a call to be answered by an agent.  You can customize this experience by selecting a different audio file to play in place of the ringback tone or by adding waiting messages to the queue.

  • Hold music will play in place of the standard ring tone.
  • Waiting messages will play at custom intervals while the call is ringing to the queue agents.  Waiting messages also offer additional routing options, such as allowing a customer to leave a voicemail, choosing to continue to hold, or choosing to be routed to another queue.
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Configuring Hold Music

By default, queues will play the standard US ring tone while a caller waits for an agent to answer.  You can replace this with one of the default system files, including the UK ringback tone and several generic music options.  Or, you can upload your own file to play instead.  Click here for more information about managing audio files on your account.

  1. Navigate to Numbers → Queues and click edit next to your queue.
  2. In the General section, locate the field labeled Play message to callers.
  3. Click the cloud icon on the left side of the field.
  4. In the pop-up that appears, you can choose upload a new file, use a past file or use a system file.  Click Upload Audio after you have selected the file you would like to use.
  5. Click Save Changes.
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Waiting Messages

Waiting messages will play at specified intervals while the call is ringing to the queue agents and can be used to convey important information to your caller, such as current specials, helpful tips, their position in line, and expected wait time.

Waiting messages also offer additional routing options, such as allowing a customer to leave a voicemail, choosing to continue to hold, or choosing to be routed to another queue.

The series of messages you create will repeat in a loop for as long as the caller continues to hold.

  1. Navigate to Numbers → Queues and click edit next to your queue.
  2. In the Waiting section, click +Add Message to add a waiting message.
  3. In the Play Message field that appears, configure the message that you wish to play.  See this article for more information on how to manage these messages.
  4. Click expected wait time and the position in the queue buttons to add these variables into your message (if you are using a text-to-speech message).
  5. Use the field to the right of the message field to set how long the call should ring before this message is played.  Note that the time delays on each message are relative to the previous message.
  6. To add routing options to the waiting messages, click the plus sign on the right side of the Play Message field.
  7. Use the drop-downs to configure the keypress the caller will need to use, the action it will take, and any triggers you would like to run as a result of that keypress (optional).  Available actions include:
  8. Click Save Changes.
A common use for this feature is to give callers the option to leave a voicemail or to continue to hold.  For example, configure keypress 1 to use the “keep holding” action, and configure keypress 2 to route to a voice menu that you have set up to use as a voicemail box.
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